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Main Office

510 339 6100

1757 Mountain Blvd

Oakland, CA 94611

Monday to Friday

8:00 am - 4:00 pm

logo

Main Office

510 339 6100

1757 Mountain Blvd

Oakland, CA 94611

Monday - Friday

8:00 am - 4:00 pm

Helping with Fundraising

Fundraising Job Descriptions

Donate your time, your energy, your enthusiasm, leadership, ideas, or your uniques skill.  Involved families are what makes Montclair Elementary such a thriving community.

For more information on any of the efforts below, please contact the PTA’s VP of Fundraising .

HELPING WITH THE Otter Walk

Want to help plan this incredible event?

Pay to Play Committee
Solicit, organize, display and sell pay to play parties for children and adults.
When & Where: All Year, School & Home
ESTIMATED Hours per Month per Person: 8

Decorations & Signage
Make the Otter Walk look as great as it can. Lap prizes, check-in/out, food stand, route and other areas need identification & decorations.
When & Where: June-October, School & Home
ESTIMATED Hours per Month per Person: 8

Food Committee
Solicit food donations. Procure additional items. Prepare breakfast, lunch and snacks for sale during the Otter Walk.
When & Where: June-October, School & Home
ESTIMATED Hours per Month per Person: 12

Music & Entertainment
Organize music and other entertainment during the Otter Walk. Arrange for bands and/or DJ to play. Set-up stage, PA system and seating.
When & Where: August-October, School & Home
ESTIMATED Hours per Month per Person: 12

Otter Shop
Procure and display items for sale at the Otter Shop. Some items are donated and others need to be purchased in advance.
When & Where: June-October, School & Home
ESTIMATED Hours per Month per Person: 12

Assemblies
Coordinate the fabulous assemblies that make this event so fun for the kids. Write the script, recruit ‘actors’, collect props, etc.
When & Where: June-October, School & Home
ESTIMATED Hours per Month per Person: 8

Prizes for Walkers
Select and procure prizes for sponsorships. Ensure prizes are highlighted properly at the assemblies. Create the Prize Showcase display.Create the Prize Showcase display.
When & Where: June-October, School & Home
ESTIMATED Hours per Month per Person: 16

Publicity & Information
Generate the buzz that any event as big and complex as the Metrathon needs to be successful. Get press coverage, coordinate with local business organizations, obtain celebrity attendance, or more!
When & Where: August-October, School & Home
ESTIMATED Hours per Month per Person: 12

T-Shirts, Posters & Graphic Design
Design the otter logo for the event and develop t-shirt and poster designs. Procure posters for publicity and t-shirts for walkers and volunteers.
When & Where: June-October, School & Home
ESTIMATED Hours per Month per Person: 16

Walker Check-in & Check-out
Organize the walker check-in and check-out system. Staff the tables throughout the event.
When & Where: August-October, School & Home
ESTIMATED Hours per Month per Person: 8

HELPING WITH OTHER FUNDRAISING PROGRAMS

Otter Bash

Want to help plan this event?  Join the Otter Bash Committee

Otter Bash Event Co-Chairs 
Work with a team of volunteers to produce a dinner & auction fundraiser.
When & Where: December-May, School & Home
ESTIMATED Hours per Month per Person: TBD

Live Auction Co-Chairs
Coordinate the Live Auction that brings in big bucks for our kids. Work with the Solicitations, Database, Check-Out, and Decorations Teams to make the Live Auction as profitable as possible.
When & Where: December-May, School & Home
ESTIMATED Hours per Month per Person: TBD

Silent Auction Co-Chairs
Coordinate the Silent Auction that brings in big bucks for our kids. Work with the Solicitations, Database, Check-Out, and Decorations Teams to make the Silent Auction as profitable as possible.
When & Where: December-May, School & Home
ESTIMATED Hours per Month per Person: 10

Auction Check-out
Facilitate the closing of the Auction tables, collection of payments, and distribution of winnings. Follow-up with winners who do not pick up their purchases.
When & Where: March-May, School & Home
ESTIMATED Hours per Month per Person: 10

Auction Solicitations
Drum up items for our Auction. Help send out letters, do follow-up phone calls, organize received donations, and staff Auction itself.
When & Where: December-May, Home
ESTIMATED Hours per Month per Person: 12

Auction Donor Database
Administer the database that stores information about our Auction solicitations, donations and sales. Produce reports and mail merges including Catalog, solicitation letters & tax letters.
When & Where: December-May, Home
ESTIMATED Hours per Month per Person: 8

Easy Money Team
Become a classroom volunteer to encourage enrollment in “free money” programs like eScrip and Lucky S.H.A.R.E.S.
When & Where: School Year, School & Home
ESTIMATED Hours per Month per Person: 4

Fundraising Support Committee
Work with the VP of Fundraising to support the efforts of the Otter Walk, Otter Bash, Easy Money, and Grantwriting Teams.
ESTIMATED Hours per Month per Person: TBD

Grantwriting Team
Develop a grantwriting program to apply for corporate and government programs that benefit education. Research opportunities to apply for grants, work as a team to prepare the application, monitor the use of any granted funds to maintain compliance with application.
When & Where: All Year, School & Home
ESTIMATED Hours per Month per Person: TBD

Library Book Fair
Unpack and pack boxes, create displays, staff cash register, etc.
Contact: 
When & Where: 2-3 times a year, School
ESTIMATED Hours per Month per Person: 4